Hello Everyone ! With the beginning of April, we, HUISA executive committee members 2019-2020, would like to thank each and every one of you for supporting HUISA activities. We are very thankful to all international students, their families, companies and different organizations and collaborations for believing us and our works.
We hope that you are all fine and safe. This new semester is full of challenges and unusual circumstances because of the COVID19 virus, but we want to bring you a fresh start.
The Executive Committee members of HUISA steps down for a new set of officers to lead the International Student Community of Hokkaido University. The Application is now opened to join the Executive committee.
The positions that are open for a bid for candidacy, as well as their respective responsibilities, are as follows
Shall assume the duties of the President in the absence of or inability of the former to serve; and,
Shall perform other duties which may be assigned by the president or the Executive Board.
Shall record and keep the minutes of all meetings (including attendance) of the association and of the Executive Board in English;
Shall notify members of the agenda as well as time, date, and place of meeting;
Shall maintain a list of active membership of the association; and,
Shall prepare election materials for all elections.
Shall handle the finances of the HUISA in accordance with the approved budget, and as authorized by the association;
Shall receive all money of the association, maintain the association account in a reputable financial institution, and be joint signatory with the President for the association cheques;
Shall maintain an accurate record of the association receipts and expenses and payout funds in accordance with the approved budget and as authorized by the association;
Shall present a financial statement at every general meeting and at other times when requested by the Executive Board.
Secretary for Social Welfare and Culture
Shall assist new students in during their initial settlement in Sapporo through partnership with the Student Support Desk of the University, especially by assisting in drafting and dissemination of updated primers for both Hokkaido University and life in Sapporo;
Shall organize cultural activities, social gatherings and parties to promote harmony and cohesion among international students as well as with Japanese students; and,
Shall sit on all committees related to this portfolio.
Secretary for Sports and Recreation
Shall organize and arrange sports and recreational programs to promote health and wellness among its members; and,
Sit on all committees related to this portfolio
Shall be an international student who is proficient in the Japanese language and shall sit with the Executive Committee members as an interpreter during transactions with University officials as well as other stakeholders; and,
shall translate the posters
Shall partner with the specially appointed volunteer for the efficient flow of communication between HUISA (its Executive Committee) and other stakeholders.
Specially appointed Volunteer
Shall be a current undergraduate/graduate Japanese student of the Hokkaido University proficient in written and oral English communication;
Shall assist the committee members as an English-Japanese translator especially of official communications and documents relevant to HUISA activities; and,
Shall partner with other committee members, particularly the Public Relations Officer, and Web Administrator, in drafting official documents and/or promotional materials for mass communication of HUISA activities.
Public Relations Officer
Shall maintain the communication with university authority and other organizations within and outside of the Hokkaido University;
Shall actively promote HUISA activities, both in print and social media; and,
Shall lead the working partnership with the Translator and Web Administrator in drafting materials for information dissemination, promotions, and campaigns relevant to HUISA activities.
Shall maintain and keep both the group mail and HUISA website active; and,
Shall partner with the Translator and Public Relations Officer in drafting materials for mass communication, particularly those that will be posted in the website.
Note that all current international students are eligible to run for any position.
Students who are interested to run for a specific position must send their bid for candidacy by sending an email to the HUISA (firstname.lastname@example.org) with the following details:
Email subject line should read: [Position] Candidacy — [Full Name]
Accomplished HUISA ExCom Nomination Form 2020-2021
The form can be downloaded by clicking HERE
Deadline for submission of Nomination Form is on April 14th, 2020 at 23:59.