Election of New HUISA Executive Committee members

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After a year of hard work, the Executive Committee members of HUISA steps down for a new set of officers to take on the challenge to lead the international student community of the Hokkaido University, Sapporo. During the General Assembly on April 8, 2016 at 3F Clark Memorial Hall, new set officers shall be elected and we announce herein the positions that are open for a bid for candidacy as well as their respective responsibilities.

  1. Vice President
    • Shall assume the duties of the President in the absence of or inability of the former to serve; and,
    • Shall perform other duties which may be assigned by the president or the Executive Board.
  2. General Secretary
    • Shall record and keep the minutes of all meetings (including attendance) of the association and of the Executive Board in English;
    • Shall notify members of the agenda as well as time, date, and place of meeting;
    • Shall maintain a list of active membership of the association; and,
    • Shall prepare election materials for all elections.
  3. Treasurer
    • Shall handle the finances of the HUISA in accordance with the approved budget, and as authorized by the association;
    • Shall receive all monies of the association, maintain the association account in a reputable financial institution, and be joint signatory with the President for the association cheques;
    • Shall maintain an accurate record of the association receipts and expenses and payout funds in accordance with the approved budget and as authorized by the association;
    • Shall present a financial statement at every general meeting and at other times when requested by the Executive Board.
  4. Vice Secretary
    • Shall assist the General Secretary in keeping all records of the organization;
    • Shall assume the responsibilities of the General Secretary in his/her absence; and,
    • Shall partner with the Translator (Japanese) in drafting documents necessary for accomplishing the objectives of the organization
  5. Secretary for Social Welfare and Culture
    • Shall assist new students in during their initial settlement in Sapporo thru partnership with the Student Support Desk of the University, especially by assisting in drafting and dissemination of updated primers for both Hokkaido University and life in Sapporo;
    • Shall organize cultural activities, social gatherings and parties to promote harmony and cohesion among international students as well as with Japanese students; and,
    • Shall sit on all committees related to this portfolio.
  6. Secretary for Sports and Recreation
    • Shall organize and arrange sports and recreational programs to promote health and wellness among its members; and,
    • Sit on all committees related to this portfolio
  7. Interpreter
    • Shall be an international student who is proficient in the Japanese language and shall sit with the Executive Committee members as an interpreter during transactions with University officials as well as other stakeholders; and,
    • Shall partner with the Translator for the efficient flow of communication between HUISA (its Executive Committee) and other stakeholders.
  8. Translator (Japanese Student)
    • Shall be a current undergraduate/graduate Japanese student of the Hokkaido University proficient in written and oral English communication;
    • Shall assist the committee members as an English-Japanese translator especially of official communications and documents relevant to HUISA activities; and,
    • Shall partner with other committee members, particularly the Vice Secretary, Public Relations Officer, and Web Administrator, in drafting official documents and/or promotional materials for mass communication of HUISA activities.
  9. Public Relations Officer
    • Shall maintain the communication with university authority and other organizations within and outside of the Hokkaido University;
    • Shall actively promote HUISA activities, both in print and social media; and,
    • Shall lead the working partnership with the Translator and Web Administrator in drafting materials for information dissemination, promotions, and campaigns relevant to HUISA activities.
  10. Web Administrator
    • Shall maintain and keep both the group mail and HUISA website active; and,
    • Shall partner with the Translator and Public Relations Officer in drafting materials for mass communication, particularly those that will be posted in the website.

 

Note that all current international students are eligible to run for any position.

Students who are interested to run for a specific position must send their bid for candicacy by sending an email to the HUISA (email.huisa@gmail.com) with the following details:

 

Deadline for submission of Nomination Form is on April 7, 2016 at 23:59.

 

HUISA ExCom calls for a General Assembly

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With the surge of new international students and as the continuing students gear up for (more) course and lab works in the upcoming Spring semester, the Executive Committee of HUISA calls all international students for a General Assembly.

The General Assembly will be held on April 8 (Friday), from 18:00~ at the Clark Memorial Hall. The main agenda include Election of New Executive Committee members as well as international students’ participation to the International Food Festival (IFF) during the annual HOKUDAISAI (北大祭).

IMPORTANT: All international student organizations who are interested to participate to the IFF are required to attend this meeting and the succeeding meetings towards HOKUDAISAI. HUISA ExCom requires at least two representatives from each student organization.

ExCom proposes new changes to HUISA Constitution

The Executive Committee of the Hokkaido University International Students’ Association (HUISA) revisited the organization’s Constitution two years after its latest revision.

After much deliberation, the ExCom proposes some revisions to the Constitution which include the following:

  • All bonafide international students of Hokkaido University automatically becomes a member of HUISA.
  • The number of Articles was reduced from 10 to 9, which was a result of the merging of the former Article VI (Responsibilities of Executive Committee Members) to the former Article IV ( Function of the association). The ExCom proposes Article IV be now known as ‘Article IV: Executive Committee‘.
  • Article IV also includes a detailed description of the responsibilities of each ExCom members, which was absent in the old Constitution. In addition, the ExCom also proposes three new posts:
    1. Interpreter an international student who is proficient in the Japanese language and shall sit with the Executive Committee members as an interpreter during transactions with University officials as well as other stakeholders; and, shall partner with the Translator for the efficient flow of communication between HUISA (its Executive Committee) and other stakeholders.
    2. Translator (Japanese Student)  –  an undergraduate/graduate Japanese student of the Hokkaido University proficient in written and oral English communication who sall assist the committee members as an English-Japanese translator especially of official communications and documents relevant to HUISA activities; and, shall partner with other committee members, particularly the Vice Secretary, Public Relations Officer, and Web Administrator, in drafting official documents and/or promotional materials for mass communication of HUISA activities.
    3. Honorary President (Immediate Past President) – who shall support the Executive Committee especially in organizing activities for international students as well as help bridge the relationship between current Executive Committee members and partners in the University as well as with the existing public and private partners and stakeholders.
  • ARTICLE V: Election Policies for Executive Committee Members includes the following clause (Section 2.5):
      1. Election of President shall be made by the Executive Committee among them to provide smooth transition of leadership and ensure that programs will be continued efficiently and effectively. Should no Executive Committee member aspire to become President, the post will be opened during general elections.

The old Constitution is available here at the website or may be viewed as a PDF document here.

We encourage all HUISA members to peruse and comment on the proposals the ExCom made to the Constitution. Feel free to voice your thoughts by directly commenting here.

Event Invitation: BUNKASAI 2015

The Hokkaido University International Students’ Association (HUISA), in cooperation with the Odori Lions Club─Sapporo, is inviting all international students to participate to this year’s annual international cultural event, the BUNKASAI 2015.

We enjoin all organizations of students from different countries to take this opportunity to present your culture to the Hokkaido University and Sapporo City community. Cultural presentations may be done in various ways including group singing, dancing, and mini-drama!

This year, we’re pumping up the event by awarding the three best participants with cash prizes and tokens! 🙂

For details, please see poster below.

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Event Invitation: The 38th Sapporo International Night

Interact with Japanese people, learn Japanese songs, and enjoy a buffet party at Keio Plaza Hotel!

The 38th Sapporo International Night will be held on December 13, 2015 with the theme “From the world to Sapporo, from Sapporo to the world“.
The Executive Committee, in partnership with the HUISA, would like to invite 50 foreign students to attend this event for FREE.
The detailed schedule of the event is as follows:

The 1st part: Group Discussion
12:00~16:00 @かでる2・7 (Kaderu 2・7, Kita-2, Nishi-7)
Freely interact and discuss with Japanese high school students, university students, and citizens according to one or some of the following themes:

A. Why did “YOU” come to Sapporo?
B. “I like or do not like this about Sapporo!”
C. Multi-culturalism – Foreigners, aborigines, LGBT, etc.-
D. Let’s talk about pop culture in Sapporo
E. “Winter makes Hokkaido and Sapporo most attractive”
F. An invitation letter to Sapporo
G. Young people, Jump into the world!

The 2nd part: Friendly Party
16:30~18:30 京王プラザホテル札幌 (Keio Plaza Hotel)
Buffet party.

To join, please feel free to register under this link: http://goo.gl/forms/P5277f7qTq.
Note, however, that the registration is on a first come, first served basis.

Bi-lingual information may be found below.

Sapporo International NightSapporo International Night 2

HUISA invites you to an awesome Autumn Trip

Discover the natural wonders and the rich history of Hokkaido with your friends and family!

Immerse yourselves in the rich history and culture of the Ainu people at the Shiraoi Ainu Museum (Porotokotan, アイヌ民族博物館)…

…and marvel at the sheer beauty of Lake Kuttara and see live bears at the Noboribetsu Bear Park! 🙂

Enjoy the autumn season and travel with the International Student community on November 1, 2015!

This year, the Hokkaido University International Students’ Association (HUISA) is partnering with the Hokkaido University through its Office of International Affairs (OIA), which will sponsor one bus for this trip, thus reducing the registration cost!

[In brief]

When: November 1 (Sunday)

Where: Shiraoi Ainu Museum, Lake Kuttara, Noboribetsu Bear Park

Application deadline: October 15th (Thursday)

Registration fee: Depending on the number of applicants, the registration fee will be ≤¥ 2,000.

Fees Collection: October 16th (Friday), 12:00-13:00 at the Student Support Desk, 1F, ISC

Light snacks will be provided. Please bring your own lunch or you may purchase in one of our stops.
Note: Persons applying for a group must fill out the form separately for each group member.

Please register at: http://goo.gl/forms/lxyywxPbvG

HUISA Autumn Trip 2015 v2